The Constitution and Bylaws of the Oregon Cricket League

June 17, 2009 by OCL Webmaster

[toc hide:1]

NAME

The name of the League shall be "The OREGON CRICKET LEAGUE" (OCL).

OBJECTIVE

The Objects of the Club shall be: 
a) To promote, cultivate and foster the game of Cricket in Oregon.
b) To encourage the development of a sense of fair play and a love of the game of Cricket among the league’s members.
c) To encourage, advance and assist in the development of an improved standard of physical fitness in all members of the club, both individually and collectively. 

OCL MANAGEMENT

1. The management body of OCL will consist of the following positions:
   1. The President
   2. The Secretary
   3. The Treasurer
   4. The Operations Officer
2. Collectively, this group will be referred to as the OCL Officers or Officers.All posts shall be honorary. The Officers shall be elected every year at the Annual General Meeting for a period of one year and each will be a member of a club affiliated to the League for that year.
3.  Resignation by the management: Any resignation by any of the Officers is submitted to the President. The League President will notify the other Officers within 72 hours of this occurrence. The Secretary shall start accepting written nominations for filling that position immediately thereafter.
4. The President, or in his absence, the Operations Officer, shall preside over all meetings of the League. In the absence of both the President and the Operations Officer at any league meeting, the members present at that meeting may elect one of the members (in attendance) as the facilitator for that meeting.
5. The duties of the Secretary shall be to attend to all correspondence, and to keep an accurate record of all proceedings of the League; and to keep a record of all the clubs which are members of the League.
6. The Minutes of the League’s meeting shall be published within 7 days of the date the meeting. If any changes or additions to the By Laws have been approved at any meeting, the revised By Laws should also be published within 7 days.
7. The duties of the Treasurer shall be to keep an accurate record of all the cash payments received and disbursed. He shall make the account books of the League available to be audited by an auditor appointed by the President or Operations Officer, and shall make a report of the affairs and finances of the league at every Annual Meeting. The Treasurer cannot disburse League funds of over $100 without the consent of the Officers at a duly constituted meeting; expenditures of $100 or less may be approved by the President or Operations Officer, and reported at the next meeting.

CLUB MEMBERSHIP

1. Any cricket club seeking membership in the League shall make a written application, which must be delivered to the Secretary. This application must be accompanied by at least 15 names of individuals who are the members of the club, and evidence that the club has its own equipment, such as bats, pads, gloves, helmets, stumps, mat, and other protective equipment. New clubs may become members of the League under the following provisions:
2. Currently there is no Club Membership Dues.
3. The Club must make arrangements for a home ground which does not reduce the usage of such grounds that is currently available to existing league members. If a club does not have a home ground then, depending upon the ground availability across the league, it may be allowed as a wandering team (i.e. playing all its games as away games).
4. All new clubs will be considered to be on probation during the first season of its induction and shall not have a vote in League matters. Moreover, following the season, the League shall vote to induct the new club as a full member. If a club does not justify its viability during the probation period, it must wait for at least one whole year before reapplying for membership.
5. When a club is inducted as a full member, it must have a home ground, i.e., it cannot be a wandering team anymore.
6. New clubs applying for membership can only request to enter one team in the league for the probationary period.
7. All applications for membership shall be subject to approval by the League.

Board of Directors

1. The League’s "BOARD OF DIRECTORS" shall consist of the President, the Secretary, the Treasurer, the Operations Officer and one delegate assigned by each Club in the League. Each of these people shall have one casting vote. The President shall cast an additional vote in case of the ties. In these ByLaws, where a fraction or percentage of people or matches is mentioned (e.g., a quorum), the actual number is determined by rounding down to the nearest whole number.
2. League representatives
   1. The delegates for each club shall represent the interests of their club and not their own personal interests.
   2. A league officer cannot represent his club as the club delegate, unless having been given approval from a club officer.
   3. At the election of officers during the Annual General Meeting (AGM), each member club casts exactly one vote. The total number of votes cast is thus exactly equal to the number of full member clubs. (Election of officers is the first item of agenda at the AGM).
3. In addition to the powers, duties and authorities herein conferred upon them, and without in any way limiting its general powers, the Officers of the League shall have the following powers:
   1. To conduct the business of the League and control its finances and be responsible for all the expenses in connection with the operation and conduct of the organization.
   2. To suspend any club or team entered in the League for willful violation of these bylaws or of the laws of the game of cricket as they apply to this league.
   3. To expel from the League, or suspend from play in any match, any player guilty of willful violation of these bylaws, or of unfair or non-sportsman like conduct.
   4. To appoint a committee of inquiry in relation to the foregoing within seven days of the receipt of the any report. All clubs and members concerned shall have the right to appear before the committee of inquiry, which shall meet within 30 days of being appointed.
4. The Board of Directors shall meet from time to time at the call of the President and may appoint such sub-committee and delegate such of its power thereto as it thinks fit.
5. An Officer or Board of Directors member shall vacate office if:
   1. Said person is absent from three consecutive meetings without reason being given to the President either orally or in writing and such reason be approved by the Board of Directors prior to said absence.
   2. By notice to the President, the office is resigned. In the case of the President, the resignation will be reported to the Board of Directors. It will be the responsibility of the officer or the representative of the club to find a replacement.
6. Clubs can change official delegates by informing the President.
7. Subject to the Laws of the State and the Country, each and every Officer and Board of Directors member, during their term in office, shall be indemnified against, and it shall be the obligation of the League to pay all costs, taxes, charges and expenses incurred in the carrying out of their authorized duties.

MEETINGS

1. The Annual General Body Meeting (AGM) shall be held in February of each year.
2. All questions submitted to any general meeting of the League shall be decided by a majority of the votes. A club delegate or an officer, who will be unable to attend, will need to notify the secretary at least 24 hours in advance of their replacement. In the case of a tie, the President, shall have an additional deciding vote.
3. No person who is not a registered player, an officer of the league, or an officer of a member club shall have any voice at any meeting of the League.
4. The Secretary will notify all member clubs at least thirty days before the Annual General Body Meeting (AGM). Notice of any other meeting will be sent out by the Secretary at least ten (10) days in advance of that meeting. Any failure to meet these notice requirements may be waived by vote of those persons attending the meeting.
5. The quorum for a meeting shall be at least 2/3rds of the membership of the Board of Directors. If within an hour from the time appointed for any regular meeting a quorum is not present, the meeting shall be adjourned and may be reset with at least 24 hours notice.

PLAYER REGISTRATION / MOVEMENT BETWEEN CLUBS

PLAYER REGISTRATION / MOVEMENT BETWEEN CLUBS

1.        All clubs must register a roster of players with the League for League matches. All new players joining a club during the course of the season need to be registered with the OCL Secretary at the latest by the Monday following the match.

2.        Player Exchange:

1.        A player can change clubs once during a calendar year, in between tournaments - not within the same tournament. For example, a player may seek transfer, when T20 for that year is over, to move to a new club for 30-30. However, for this the player will need a written/email release from the previous club official and approval of OCL representative.

2.        Even for transfer to a new club for a new year the process is the same. That is, the player will need a written/email release from the previous club official (the club he played for last year in OCL) and approval of OCL representative.

3.        In the event of a player transferring from one club to another during the playing season, the player needs to obtain a written release from the club with which he is registered. This written release needs to be forwarded to the Secretary prior to transferring player playing for the new club. In the event of a refusal for the club to grant the written release for any reason, the player concerned will make an appeal to the Board of Directors for such a release. Release will be given only if the player can prove he has no financial obligation to the club from which he wishes release.

4.        In a club with multiple teams, all players shall be registered with the League and shall play for exactly one team throughout the season. To provide a little flexibility to such teams, each team is allowed to make at most 4 exceptions to this rule in the entire season. (Borrowing a player from the club's other team is counted as an exception against the borrowing team). The law of maximum number of allowable games per player still applies to both teams and the exceptions and non-transferable between the teams. That is, no player is allowed to play more OCL games than the team that the player belongs to.

1.        The team can only “borrow” 3 players maximum from its sister club in a situation when they are short on players for their upcoming match. That means they still need to have minimum 8 players from their Roster that they submitted to OCL at the start of the season.

2.        The “borrowed” players cannot bowl in the match, not even slow arm bowling (if their main skill is pace).

3.        The “borrowed” players cannot bat up in the order before the main 8 players of that club. Example, if the club borrowed only 1 player – that player can only bat on the 10^th place in the batting order.

4.        NOTE: There is no exception to these restrictions on the “borrowed” players. Even if the Captains of the 2 playing teams agree, they cannot surpass these rules on “borrowing” of players.

3.        Any club, which plays a player registered with another OCL club will forfeit any points to the opposing team for games in which such player has played.

4.        Player cannot make his “Tournament Debut” in Playoffs/Finals of the ongoing Tournament. Example violation: Player A played for Club-B in T20, but did not play any 30-30 league match that year but suddenly appears on the playing 11 list of the Club-B for a 30-30 semifinal match.

ARRANGING MATCHES

1. The Board of Directors shall adopt a schedule of the League matches at the commencement of each season. All matches shall be played as scheduled, except:
   1. Any club unable to field a team of at least 8 players shall automatically default the match and all points to its opponent.
   2. Any match that is not completed on account of the weather shall be deemed abandoned and no points awarded to either team.
   3. A game may be rescheduled only if it could not be played due to bad weather/ground conditions. The two captains should decide upon the date and the venue and inform the League within 2 days from the previously scheduled date. If the game is not played on the rescheduled date again it shall be considered abandoned.

PLAYING LAWS

1. The 2000 MCC Code of Laws will be governing laws for all matches sanctioned by the League, except for those instances listed in the Laws Governing the Game Document.
2. The Board of Directors will be responsible for determining the laws governing the length of matches, dress code, code of conduct, equipment suitability and discipline. These rules will be published each year in a separate entitled "Laws Governing OCL Cricket"

PROTESTS

1. Any club shall have the right to protest the result of any match within five days of the same by making a written submission to the Secretary stating clearly the basis on which the protest is being lodged. The Secretary shall forthwith furnish a copy of such protest to each Officer of the League and to the Club against which the protest has been lodged. The Club shall have five days to provide a written reply to the Secretary.
2. Upon receipt of such written submissions the League Officers shall, within seven (7) days, call for a hearing, if deemed necessary, make its decision and advise same in writing along with the reason to the clubs and/or individuals concerned. Should either club wish to appeal the decision they must do so within five (5) days of the receipt of the result of the protest, request a hearing before the Board of Directors and then both clubs shall be entitled to attend a hearing at the next Board of Directors meeting.

GROUNDS

1. Each individual club will be responsible for the procurement of their home grounds through the appropriate authority that has jurisdiction over the ground. It is recommended that clubs in the same region shall cooperate with each other in their efforts to find a ground.
   1. A Club that does not have its own ground and is using another club's ground for a home game is responsible for paying the ground usage fee and for preparing the field prior to that game. This club shall be informed about the amount of the usage fee by the club whose ground is being used, before the schedule is finalized.
   2. A team may not play on a ground used by an existing OCL club without prior permission of that club.  A written agreement between the two clubs must be forwarded to the Secretary.

LEAGUE DUES

The Board of Directors shall at the commencement of each season, fix the dues of each club according to the estimated expenses of the season's operations, and forthwith give notice thereof to member clubs.

UMPIRES

1. Each OCL match shall be officiated by umpires provided by clubs scheduled by the Board of Directors. Umpires from neutral clubs must be sanctioned by the League prior to officiating a OCL-sanctioned game.  Teams failing to provide umpires when asked shall be penalized.  Prior to the start of each season, the Board of Directors shall publish a document entitled "Umpiring in the OCL" that will outline the rules governing the sanctioning of umpires and the powers vested in them to help them officiate a OCL match.

CONTINGENCY

Should any contingency arise which is not provided for by these bylaws, the Officers of the League are hereby empowered to deal with the same at its discretion.

AMENDMENTS TO BY LAWS

1. The Bylaws shall not be amended except at the Annual General Meeting or at an extraordinary general meeting called by the League President for that purpose. Every resolution to amend the Bylaws must be approved by the Board of Directors by at least a 2/3 vote to be adopted.
2. A copy of the resolution to amend the Bylaws of the Oregon Cricket League shall be sent by the Secretary along with the notices calling the meeting at which time the same is to be proposed.

DISCIPLINE

The Officers shall review complaints about clubs or individual members violating the Playing Laws, Bylaws, or other conduct alleged to be detrimental to the League’s purposes. By a majority vote, the Officers can affix penalties to clubs or sanction individuals regarding participation in League matches in its discretion to preserve the purposes of the League. The decision of the Officers shall be final. 

Permalink